Electrofile realises that information systems must be capable of being shaped to suit the organisation and not vice versa. Configuring the Electronic Filling System simply requires the setting up of a number of ‘categories of interest’ in which the major functions of document creation, filing and retrieval are performed.
A company that is organised departmentally could
have categories such as Sales, Marketing, Finance, Administration, and
so on. Similarly, a consultancy organised by client could have categories
such as Client A, Client B, Client C, etc., or alternatively Project X,
Project Y, Project Z. Categories for both functional groups and cross-functional
projects can also co-exist simultaneously on the same system.
The design of Electrofile also takes into account the fact that any given
set of users can have greatly differing job functions and levels of skills
and experience. To cater for this, the Electrofile, System Administrator
has access to a number of configuration tools. These are designed to accomplish.
The best match between individual user requirements and system functionality.
